| Twelve years ago, I had stacks of paper all over my office along with books and magazine articles I was saving to read ‘later.’ When I complained to a good friend and business partner at the time, Dr. Ross Stewart, he asked me when I would like to get rid of my clutter? My first thought was, “I know this is completely impossible.” But I answered, ‘NOW!’
He came over to my office and checked it out. Then he asked how much time it would take to eliminate the stacks. I went straight to overwhelm! I told him, “It will take me forever.” He looked amazed and mumbled ‘forever’. I jumped in with, “Maybe not forever, but it would take a really long time.” He asked if I could do it in a month. I thought, “If I worked on it all day every day it surely wouldn’t take a month.”
He persisted that I give him a time frame. Well, I answered it would probably take three days if I worked morning until night. He asked me how soon I could set aside three days.
I committed and took a Friday and a weekend and tossed, filed, and scanned documents and articles. I put the books I needed in a new cabinet and gave the others away. It was wonderful!! It was marvelous!! I could see the tops of everything. I polished and shined my beautiful desk and my oak library table. I couldn’t wait to tell Ross how great it was.
When I called him to report on my success, he asked me how much it was worth to me to keep it that way. I said that I knew it was worth a lot to me, but I was so busy I didn’t know if I had the time to keep it so spiffy. He asked if it was worth twenty minutes a day. Only twenty minutes a day!! – Really? (I asked skeptically.)
He said if you file and straighten before you leave the office EVERY day, twenty minutes is probably more than enough time. He thought I could probably do it fifteen minutes. So I had an epiphany - I had a neat and organized office that I had the time to maintain.
It has become my standard to straighten my office each day before I leave. The payoff is that I smile every morning when I walk into my office and keep fresh flowers as a celebration for creating a beautiful working environment.
Resource: David Allen, Getting Things Done
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